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A H C A B Y L A W S
ARTICLE I
NAME AND ORGANIZATION
Section 1This club shall be known as the ARABIAN HORSE COMMUNITY ASSOCIATION (AHCA). The AHCA shall conform to the Internal Revenue Code for 501(c) organizations.
This club shall be known as the ARABIAN HORSE COMMUNITY ASSOCIATION (AHCA). The AHCA shall conform to the Internal Revenue Code for 501(c) organizations.Section 2The purpose of the ARABIAN HORSE COMMUNITY ASSOCIATION is to encourage the development of and public interest in the promotion, exhibition, and enjoyment of Arabian and half-Arabian horses and is organized exclusively for charitable and educational purposes. Further, the purpose of the AHCA is to support and mentor Arabian and half-Arabian horse owners and admirers, with particular emphasis on amateur and junior members.
The purpose of the ARABIAN HORSE COMMUNITY ASSOCIATION is to encourage the development of and public interest in the promotion, exhibition, and enjoyment of Arabian and half-Arabian horses and is organized exclusively for charitable and educational purposes. Further, the purpose of the AHCA is to support and mentor Arabian and half-Arabian horse owners and admirers, with particular emphasis on amateur and junior members.Section 3The principal office or place of business shall be the home of the duly elected president of the AHCA.
The principal office or place of business shall be the home of the duly elected president of the AHCA.Section 4The fiscal year of the AHCA shall be January 1st through December 31st of each year.
The fiscal year of the AHCA shall be January 1st through December 31st of each year.Section 5There shall be no capital stock. All new members shall be given a copy of the bylaws.
There shall be no capital stock. All new members shall be given a copy of the bylaws.Section 6As a club chartered by the ARABIAN HORSE ASSOCIATION (AHA), AHCA shall abide by the current rules of the AHA. In the event of a conflict, AHA rules shall prevail.
As a club chartered by the ARABIAN HORSE ASSOCIATION (AHA), AHCA shall abide by the current rules of the AHA. In the event of a conflict, AHA rules shall prevail.ARTICLE II
OFFICERS AND DUTIES
Section 1The officers of the AHCA shall be: president, vice-president, secretary, treasurer, and membership chair. These officers shall be nominated and elected by the general membership. These officers shall hold office for a period of one year.
The officers of the AHCA shall be: president, vice-president, secretary, treasurer, and membership chair. These officers shall be nominated and elected by the general membership. These officers shall hold office for a period of one year.Section 2The president shall preside at all general and board of directors’ meetings of the AHCA. The president shall conduct the business of the AHCA in accordance with AHCA bylaws. The president shall serve as a member of the standing show committee.
The president shall preside at all general and board of directors’ meetings of the AHCA. The president shall conduct the business of the AHCA in accordance with AHCA bylaws. The president shall serve as a member of the standing show committee.Section 3The vice-president shall preside at all general and board of directors’ meetings in the absence of the president. The vice-president shall serve as a member of the standing nominating committee. In the event of a vacancy in the office of president, the vice-president shall succeed to that office for the unexpired term.
The vice-president shall preside at all general and board of directors’ meetings in the absence of the president. The vice-president shall serve as a member of the standing nominating committee. In the event of a vacancy in the office of president, the vice-president shall succeed to that office for the unexpired term.Section 4The secretary shall keep the minutes of all meetings and safeguard the records of the AHCA. The secretary shall conduct, supervise, count, and record the balloting of all elections and perform such other duties as usually pertain to this office, including those specifically assigned by the president and/or the board of directors. The secretary shall serve as a member of the standing bylaws committee.
The secretary shall keep the minutes of all meetings and safeguard the records of the AHCA. The secretary shall conduct, supervise, count, and record the balloting of all elections and perform such other duties as usually pertain to this office, including those specifically assigned by the president and/or the board of directors. The secretary shall serve as a member of the standing bylaws committee.Section 5The treasurer shall keep and safeguard the funds of the AHCA and keep accurate records of same. The treasurer shall be required to report monthly receipts and disbursements of all monies handled through this office. The treasurer shall serve as a member of the standing youth committee.
The treasurer shall keep and safeguard the funds of the AHCA and keep accurate records of same. The treasurer shall be required to report monthly receipts and disbursements of all monies handled through this office. The treasurer shall serve as a member of the standing youth committee.Section 6The membership chair shall keep up-to-date records of AHCA membership and submit such records to AHA as per their requirements. The membership chair shall assign all AHCA members a confidential membership number for use on ballots during AHCA elections. An anonymous list of AHCA member numbers shall be provided to the secretary at the time of the election general meeting for his/her use in tallying votes. The membership chair shall serve as a member of the standing activities committee.
The membership chair shall keep up-to-date records of AHCA membership and submit such records to AHA as per their requirements. The membership chair shall assign all AHCA members a confidential membership number for use on ballots during AHCA elections. An anonymous list of AHCA member numbers shall be provided to the secretary at the time of the election general meeting for his/her use in tallying votes. The membership chair shall serve as a member of the standing activities committee.Section 7Chairpersons of all standing committees shall be elected at the first meeting of the committee in the fiscal year. Chairpersons shall serve for a period of one year, unless elected to a second term.
Chairpersons of all standing committees shall be elected at the first meeting of the committee in the fiscal year. Chairpersons shall serve for a period of one year, unless elected to a second term.Section 8Since the AHCA is an AHA-chartered club, all officers must be adult affiliate members of the AHA through the AHCA at the time of their election and during their term of office.
Since the AHCA is an AHA-chartered club, all officers must be adult affiliate members of the AHA through the AHCA at the time of their election and during their term of office.ARTICLE III
DIRECTORS AND DUTIES
Section 1The board of directors of the AHCA shall consist of nine members: president, vice-president, most recent past president, secretary, treasurer, membership chair, and three at-large directors elected from the general membership.
The board of directors of the AHCA shall consist of nine members: president, vice-president, most recent past president, secretary, treasurer, membership chair, and three at-large directors elected from the general membership.Section 2One at-large director elected from the general membership shall hold office for a period of two years, while two at-large directors shall be elected annually.
One at-large director elected from the general membership shall hold office for a period of two years, while two at-large directors shall be elected annually.Section 3The publicity chairperson shall be an honorary, non¬voting member of the board of directors and shall be responsible for the publication of the newsletter and maintenance of the AHCA’s website. If no separate publicity chairperson is appointed, the secretary shall assume the responsibility for the newsletter and website.
The publicity chairperson shall be an honorary, non¬voting member of the board of directors and shall be responsible for the publication of the newsletter and maintenance of the AHCA’s website. If no separate publicity chairperson is appointed, the secretary shall assume the responsibility for the newsletter and website.Section 4Since the AHCA is an AHA-chartered club, all directors must be adult affiliate member of the AHA through the AHCA at the time of election and during their term of office.
Since the AHCA is an AHA-chartered club, all directors must be adult affiliate member of the AHA through the AHCA at the time of election and during their term of office.Section 5The board of directors shall meet as necessary to conduct the business of the AHCA, subject to the desires of the majority of the general membership.
The board of directors shall meet as necessary to conduct the business of the AHCA, subject to the desires of the majority of the general membership.Section 6Meetings of the board of directors may be called by the president or any three members of the board or any four general members in good standing. Each director shall receive written, email, or telephone notice of the time and place of each meeting at least ten days in advance, with notice to be given by the individual(s) calling for the meeting.
Meetings of the board of directors may be called by the president or any three members of the board or any four general members in good standing. Each director shall receive written, email, or telephone notice of the time and place of each meeting at least ten days in advance, with notice to be given by the individual(s) calling for the meeting.Section 7A quorum at any meeting of the board shall be three or more directors and/or officers. A majority of the quorum shall decide any question that may arise. No business shall be conducted until a quorum is present.
A quorum at any meeting of the board shall be three or more directors and/or officers. A majority of the quorum shall decide any question that may arise. No business shall be conducted until a quorum is present.Section 8The duties of the directors shall be to advise the AHCA in promoting, encouraging, and fostering interest in Arabian and half-Arabian horses. The directors shall function in the capacity of an ethics review committee.
The duties of the directors shall be to advise the AHCA in promoting, encouraging, and fostering interest in Arabian and half-Arabian horses. The directors shall function in the capacity of an ethics review committee.Section 9Resignation from the board must be in writing and received by the secretary. A board member shall be dropped for excess absences from the board if he/she has three unexcused absences from board meetings in a year. A board member may be removed for other reasons by a three-fourths (3/4) vote of the remaining directors.
Resignation from the board must be in writing and received by the secretary. A board member shall be dropped for excess absences from the board if he/she has three unexcused absences from board meetings in a year. A board member may be removed for other reasons by a three-fourths (3/4) vote of the remaining directors.Section 10All vacancies in the offices of the AHCA, except that of president, shall be filled by appointment from the board of directors. Those so appointed shall serve for the remainder of the unexpired term. The office of president shall be filled by the vice¬-president for the remainder of the unexpired term. A vacancy among the at-large directors for any reason shall be filled by election at the next general meeting.
All vacancies in the offices of the AHCA, except that of president, shall be filled by appointment from the board of directors. Those so appointed shall serve for the remainder of the unexpired term. The office of president shall be filled by the vice¬-president for the remainder of the unexpired term. A vacancy among the at-large directors for any reason shall be filled by election at the next general meeting.ARTICLE IV
MEETINGS
Section 1The time and place of general membership meetings shall be designated by the board of directors or by approval of the general membership. Each member shall receive a written, email, or telephone notice of each meeting at least ten days in advance. The secretary shall be responsible for such notice.
The time and place of general membership meetings shall be designated by the board of directors or by approval of the general membership. Each member shall receive a written, email, or telephone notice of each meeting at least ten days in advance. The secretary shall be responsible for such notice.Section 2Special meetings of the general membership may be called by the president at any time and place by written, email, or telephone notice to all members at least ten days in advance.
Special meetings of the general membership may be called by the president at any time and place by written, email, or telephone notice to all members at least ten days in advance.Section 3A quorum shall consist of thirty percent (30%) of the adult affiliate and associate members in good standing. A majority of the quorum shall decide any question that may arise. No business shall be conducted until a quorum is present.
A quorum shall consist of thirty percent (30%) of the adult affiliate and associate members in good standing. A majority of the quorum shall decide any question that may arise. No business shall be conducted until a quorum is present.Section 4All meetings shall be conducted by the Roberts Rules of Order.
All meetings shall be conducted by the Roberts Rules of Order.ARTICLE V
NOMINATIONS AND ELECTIONS
Section 1The nominating committee shall consist of four members: the vice-president, one director appointed by the president, and two other members from the general membership excluding, if possible, officers and members of the board.
The nominating committee shall consist of four members: the vice-president, one director appointed by the president, and two other members from the general membership excluding, if possible, officers and members of the board.Section 2The nominating committee shall report at the meeting preceding the election general membership meeting. Nominations from the floor shall be in order at this meeting. The election meeting shall be the final general membership meeting of the fiscal year.
The nominating committee shall report at the meeting preceding the election general membership meeting. Nominations from the floor shall be in order at this meeting. The election meeting shall be the final general membership meeting of the fiscal year.Section 3Absentee/mail-in ballots will be furnished with the election meeting notice. Absentee/mail-in ballots must be returned and postmarked at least 10 days prior to the election meeting to be counted. Individual AHCA member numbers must be included on all ballots in order to prevent duplication.
Absentee/mail-in ballots will be furnished with the election meeting notice. Absentee/mail-in ballots must be returned and postmarked at least 10 days prior to the election meeting to be counted. Individual AHCA member numbers must be included on all ballots in order to prevent duplication.Section 4Voting shall be by secret ballot for any office for which there is more than one candidate. Individual AHCA member numbers must be included on all ballots in order to prevent duplication. The candidates shall be elected by a majority of the adult affiliate and associate members.
Voting shall be by secret ballot for any office for which there is more than one candidate. Individual AHCA member numbers must be included on all ballots in order to prevent duplication. The candidates shall be elected by a majority of the adult affiliate and associate members.Section 5Installation of officers and directors shall be held at or before the first general membership meeting of the fiscal year. Terms of office shall begin upon installation.
Installation of officers and directors shall be held at or before the first general membership meeting of the fiscal year. Terms of office shall begin upon installation.ARTICLE VI
MEMBERSHIPS, VOTING RIGHTS, AND DUES
Section 1Eligibility for active membership in good standing:
Eligibility for active membership in good standing:(a)Any individual interested in Arabian and/or half-Arabian horses and promoting good horsemanship.(b)Payment of annual dues for AHCA membership, which shall run for one calendar year from the date of payment..Section 2Types of membership:
Types of membership:(a)Adult affiliate membershipA person age 18 or older who is a current AHA member through AHCA holds an adult affiliate membership. This individual is eligible to vote, hold office, be on a committee, and/or be a delegate in the AHCA or at the regional and national levels of the AHA.(b)Youth affiliate membershipA person under the age of 18 as of December 1 of the previous calendar year who is a current Arabian Horse Youth Association (AHYA) member through the AHCA holds a youth affiliate membership. This individual is eligible to vote on AHCA youth and AHYA matters and hold office or be a delegate in the local and national youth organizations.(c)Individual associate membershipAn adult or youth who is not a current affiliate AHA or AHYA member through the AHCA holds an individual associate membership. As appropriate for youth or adult, this member is eligible to vote on AHCA matters or be on a committee in the AHCA , but is not eligible to hold office or be an AHA or AHYA delegate.(d)AHA life membershipAny life member of the AHA who has listed the AHCA as his/her "designated" club holds an AHA life membership. This member is eligible to vote, hold office, be on a committee, and/or be a delegate in the AHCA or at the regional and national level of AHA.
Section 3Voting rights in the AHCA are granted only to adult members. Only adult affiliate members may vote on AHA matters. Voting by proxy shall not be allowed.
Voting rights in the AHCA are granted only to adult members. Only adult affiliate members may vote on AHA matters. Voting by proxy shall not be allowed.Section 4Dues:
Dues:(a)Dues for the succeeding calendar year shall be proposed by the board of directors and set by vote of the general membership.(b)The AHCA and/or the AHA membership year shall run for one calendar year from the date of payment. Dues are due and payable to the AHCA and AHA two months before expiration and shall become delinquent on the date of renewal of the membership year.(c)Dues shall be paid to the treasurer and/or membership chair.(d)New members may join the AHA and/or the AHCA at any time. Dues shall be paid in accord with current AHA membership guidelines. Dues shall not be prorated.(e)AHCA shall transmit to AHA the sum assessed by AHA and collected by AHCA for dues. These dues shall be transmitted to AHA according to AHA specifications and within 30 days of receipt by the AHCA.ARTICLE VII
FINANCIAL
Section 1The AHCA is a not-for-profit corporation and has been organized exclusively for charitable and educational purposes. All funds shall be used in accordance with our stated purpose and to provide for the continued functioning of the AHCA. The AHCA shall conform to the Internal Revenue Code for 501(c) organizations.
The AHCA is a not-for-profit corporation and has been organized exclusively for charitable and educational purposes. All funds shall be used in accordance with our stated purpose and to provide for the continued functioning of the AHCA. The AHCA shall conform to the Internal Revenue Code for 501(c) organizations. Section 2To access AHCA funds shall require the signatures of members authorized by the board of directors.
To access AHCA funds shall require the signatures of members authorized by the board of directors.Section 3At the close of the fiscal year, the books shall be reviewed by the board of directors.
At the close of the fiscal year, the books shall be reviewed by the board of directors.Section 4Upon the dissolution of the corporation, the board of directors shall, after paying or making provision for the payment of all of the liabilities of the corporation, dispose of all of the assets of the corporation exclusively for the purposes of the corporation in such manner, or to such charitable, educational, religious, literary, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States Internal Revenue Law, as the board of trustees shall determine. Any such assets not so disposed of shall be disposed of by the chancery court of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.
Upon the dissolution of the corporation, the board of directors shall, after paying or making provision for the payment of all of the liabilities of the corporation, dispose of all of the assets of the corporation exclusively for the purposes of the corporation in such manner, or to such charitable, educational, religious, literary, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States Internal Revenue Law, as the board of trustees shall determine. Any such assets not so disposed of shall be disposed of by the chancery court of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.ARTICLE VIII
AMENDMENTS
Section 1These bylaws may be altered and amended at any meeting of the AHCA providing a quorum is present, and by a two-thirds (2/3) vote of the adult affiliate and associate members present at such meeting and providing that the proposed amendment or alteration was presented in writing to all members in good standing at least ten days prior to the meeting.
These bylaws may be altered and amended at any meeting of the AHCA providing a quorum is present, and by a two-thirds (2/3) vote of the adult affiliate and associate members present at such meeting and providing that the proposed amendment or alteration was presented in writing to all members in good standing at least ten days prior to the meeting.Section 2All amendments passed shall be dated, signed, and sent to the AHA along with a cover letter signed by both the AHCA president and secretary.
All amendments passed shall be dated, signed, and sent to the AHA along with a cover letter signed by both the AHCA president and secretary.These bylaws were unanimously adopted on the twenty-sixth day of November 2006 by the following charter members of the AHCA:
Karen Adams
Mike Adams
Kendra Howard
Bonnie Jameson
Lisa Jensen (associate)
Terry Jensen (associate)
Darlene LaRue
Nancye McCowan
Tim McCowan
Patricia Parmley
Tim Parmley
Nancy Pierce
Andy Rye
Robin Rye
Elizabeth Summers
Cassie Tacker
Ross Talbert
